Verdict: Developed by ExactCode, ExactScan is probably the best free scanner software for Mac. It can scan and store up to 200 files and you can initiate the scanning of a document or an image either with your fingertip or by pushing a key on the scanner.
By Adela D. Louie, Last updated: April 24, 2020
- A proper document management system is necessary in the paperless company. You need somewhere to store, control and track all sorts of documents and often you need to share and collaborate on different files. The sooner you implement a document management system, the better. You simply don’t want to lose control of your virtual documentation. Here you’ll find software for documentation.
- This free software from Free Document Management Software is a web-based document management software that is written using PHP design. Fine grained control for access to files is possible.
Mac has its very own file manager and that is what we called Finder. However, there are still some Mac users who are completely satisfied with what the Finder can do. That is why they are resulting to have another file manager for their files and other data. That is the reason why in this article, we are going to show you FOUR top best file managers for Mac.
File managers are made for you to be able to enhance the performance of your Mac. And having disorganized files or those large and old files that you have on your Mac does not only makes your Mac run slow but it has also a negative effect when it comes to the efficiency of your Mac. That is why having the best file manager for your Mac will be able to help you in removing all the junk files and organize your Mac files and of course, for you to speed up the performance of your Mac.
Here are 4 top best file managers that you can have in case that you would want to replace your Finder.
#1. Top Best File Manager for Mac - FoneDog PowerMyMac
There is one new best file manager that you can have on your Mac in 2020. This file manager is actually very easy and simple to use for you to be able to organize all the files that you have on your Mac and also shred those that you no longer need. The application that we are talking about is no other than the FoneDog PowerMyMac. With the FoneDog PowerMyMac, you will be able to do anything that you want all in one application that other Mac application cannot do.
Now for you to be able to know on how the File Manager feature of the FoneDog PowerMyMac works, go ahead and check out the guide below.
NOTE: The FoneDog PowerMyMac can work in two ways. One is that it can be a file viewer and the other one is that it can become as a file crasher.
Option #1: File Viewer – FoneDog PowerMyMac
Step 1: Download and Install
First off is that you have to download the FoneDog PowerMyMac from our official website. And then after that, have the application installed on your Mac.
Step 2: Launch PowerMyMac
Once that you have completely installed the FoneDog PowerMyMac, then go ahead and launch the program. As you can see on the main interface of the program, you will be able to see three options at the top of the window screen. The “Status”, the “Cleaner”, and the “Toolkit”. If you are going click on the “Status” option, you will be able to see on your screen the system status of your Mac.
Step 3: Choose The Module
After launching the FoneDog PowerMyMac and checking your system status, all you have to do is to click on the “Toolkit” option. From there, the FoneDog PowerMyMac will then show you a list of actions that you can do. From that list, go ahead and click on the FileManager module.
Step 4: Select the View Files
After that, go ahead and enter the FileManager. Once that you are in, you will be able to see two options on your screen. The “View Files” and the “Crush File” options. From there, go ahead and choose on “View Files.
Step 5: Drag Some File to View
After that, go ahead and drag a certain file from your Mac that you would wish to see its detail. As you can see, the file name will be located on the left side of your screen and the detail information of the file will be shown on the right side of your screen. This includes the path of the file, the size, and the time that you have created it and as well as the last time modification had taken place.
NOTE: You can just go ahead and continue on dragging and dropping files for you to be able to view the details of the rest of the files that you have. This way, it will be easier for you to view them rather than going back to the original page.
Option #2: Crush File
As what we have mentioned earlier, it also comes with the “Crush File” tool. For you to be able to get rid of the files that you want, let us continue with the guide.
Step 6: Select the Crush File Option
If you want to try this feature, all you have to do is to click on the arrow icon for you to be able to go back on the homepage of the FileManager module. From there, go ahead and choose “Crush File”.
Step 7: Drag the File You Want to Crush
After that, go ahead and drag and drop the file that you would want to remove from your Mac. Here, you will be needing to drag the file to the screen.
NOTE: Make sure that the file that you are going to put in this section is the one that you no longer need. This is because once that you have crashed the file, you will not be able to recover it anymore.
Step 8: Shred the File You No Longer Need
After choosing the file that you want to delete, go ahead and confirm the action and then click on the “Crush” button located at the right side of your screen. And then once that the process is complete, you will be able to see a message that says “Shred Success”.
People Also ReadHow to Completely Uninstall Apps on Mac?How to Speed Up Your Mac?
#2. Top Best File Manager for Mac - Commander One
After that the Finder’s very smooth interface, the Commander One may seem a bit cluttered on first look. This is because of the dual-pane view and all the active toolbars and button that this application has. That is why what you need to do is to turn off all the elements that you actually do not need. You can do this by click on the “View” menu for you to have a better visual experience.
If you are going to look for the File menu, then you will be able to notice that the Command One actually supports and the basic functionality that the Finder. You will be able to preview any files, have them duplicated, getting them moved, making shortcuts and a lot more. And once that you hold down on the “Option” key, then you will be able to view some more functions. Same thing that you do with the Finder application on your Mac.
And if in case that you forget your basic functions, then you do not have to worry. All you have to do is to is have a quick glance at the bottom of the window and you will be able to find them there. You can also have a custom hotkey from the application’s preferences. And because of its added functions, it actually makes your work a lot easier.
#3. Top Best File Manager for Mac - Path Finder
The PathFinder comes with a lot of options. Now, you are one of those people who are actually a casual user, then you might end up on uninstalling the application instead of trying all its functionalities. So why don’t you sit back and relax and try out the application’s feature?
If you are going to look at the sidebar of the application, it is a little bit the same with the Finder application that you have on your Mac. The difference is that it actually has a handy search preset such as “Today”, “Yesterday”, “All PDF Documents” “All Movies”, and “All Images”. You will also have multiple sidebars and that you can easily switch them by simply using the gear icon located at the bottom left of your sidebar.
Another feature that you will see on its sidebar is the drop stack. This feature actually makes your bulk operations a lot easier. All you have to do is to click on the bullseye icon of your sidebar for you to be able to see this feature. And then after that, go ahead and drag and drop the files from different locations in the drop stack and then you can have those files moved, copied or compress all at the same time.
Another feature of the Path Finder is that you have the ability to launch on the Home folder and as well as the subfolder and its content from the Bookmarks bar. You can also drag and drop some files to this part so that you can make a bookmark to them.
You can also set up the panels that you want on the bottom shelf or on the right shelf to display them and have quick access to your choice.
#4. Top Best File Manager for Mac - ForkLift
The ForkLift file manager application is one of the most popular, just like the FTP. However, it is just a simple file manager with robust FTP support in it. This application also looks and does the same thing as your Finder application on your Mac but it has some extra features that come with it. An example of which is that you have the option to edit any text file from the preview column view. It also allows you to make a presets for your batch remaining files which really comes in handy.
In using the ForkLift, you will also be able to toggle the file visibility, track your queued file operations, compare your files, and a lot more which are all located at the toolbar of the application. It also comes with a built-in mechanism for you to be able to remove any last traces of any of your application that you have uninstalled from your Mac.
Its app delete also comes in place if you are going to press on the keys Command > Move to Trash. You can also do this by pressing the combination Cmd + Delete. An in using ForkLift application, you will also be able to browse on both your local and as well as your remote archives as a regular folder. However, for you to be able to do this, you must first enable the “Treat archives as folder” option from the application’s settings.
And if you are going to look for the ForkLift Mini icon from the main menu, and you will be able to mount your favorite remote server as your local drives for you to be able to access it easily.
And using the ForkLift application will also let you sync your folders, bookmarks location, be able to save your custom layouts, commit any changes to Git, and have your very own rules when it comes to transfers and a lot more. Basically, if you are looking for a certain clone of Finder, then this file manager is for you. However, the ForkLift comes with some extra more features that the Finder does not have.
As you can see, there are a lot of file managers that you can use as an alternative to your Finder on your Mac. All you have to do is to choose which one will actually best fit your needs. But as a great recommendation, you can go ahead and choose the FoneDog PowerMyMac instead because it is safer and simpler to use.
Free Document Management Software
If you’re on the hunt for a free document management system for your team, look no further. Bitrix24’s simple and easy-to-use tool allows you to collaborate on documents and store them neatly and logically.
With unlimited free users and free cloud storage, you can run a test in your department right away and scale up to your entire company with no extra investment. And it’s not just an electronic document management system. Bitrix24 is an all-in-one business platform that gives you all kinds of new integrated tools spanning communication, HR, project management, and a CRM.
Multiple drives for multiple uses
Bitrix24's free document management software lets you organize all the teams in your company in a clear, logical way. You can segment your documents into separate Bitrix24 Drives to keep things clear, ordered, and easy to use.
Launch one drive for your personal work, another for your team, and one more for the entire company. With multiple drives available, you can keep sensitive documents on a need-to-know basis while not overloading people with documents they don't need.
Free Document Management Software For Mac Download
Collaborate on documents in real time
To save time and maintain accuracy, collaboration is a must have for any free document management software. Whether it’s for remote teams building a project together, a manager needing to approve a draft, or a last-minute dash that needs multiple brains at once, collaboration is key.
When you’re working on a document with others, you can see where your colleagues are as their name appears on the line they’re working on. Then you’ll see their words appearing in real time, just as they’ll see yours.
Control access rights on all documents
Multiple drives are one way of making sure only specific people can access your documents. But what happens if you want to give someone access to a drive, but keep certain documents within that drive off limits?
Set up access rights for those documents that have to be on a need-to-know basis. Perhaps you don’t want clients to see your inner workings, or maybe you want to make a company announcement that isn’t quite ready to go public. You can even use access rights to make a document read only and stop accidental changes from being made.
Forget multiple versions — go for revision history
Don’t save endless versions of the same document and risk losing information (and your mind) as you sift through them all looking for the most current file.
With Bitrix24’s free document management system, you can clean up your drive by having one document that you build on, safe in the knowledge that if you need to see a past version, you can click on the revision history and get there in no time. You’ll be able to see details like the users who modified the file, the date changes were made, and the file size & name. If you need to get a past version back, just click restore previous version and there you have it.
Communicate like a pro
It’s great to collaborate on your docs, but you need to discuss your ideas efficiently first. Bitrix24 enhances your free document management software with an array of internal communication tools.
Add communication into your workflow with a pre-project video meeting and a follow-up email. This is where you outline all your major targets and tasks. Then, when you and your team are working, you can talk to each other with quick-fire instant messaging. By setting standards with how you communicate, you can cut out misunderstandings and ensure your work goes smoothly.
Automate document creation workflows
With Bitrix24’s project management tools, you can set up workflows that save you a lot of the smaller repetitive tasks. When you’ve created your automations, when one task is completed, a notification is sent to the next task and employee in the workflow. You can even delay notifications to allow for a quick review of each task.
Fully integrated with your free document management software, our project management system keeps your files within one easily accessible system. That means that everybody involved in your workflow will have immediate access to the correct document alongside their task instructions.
Integrate documents with other apps
Free Document Management Software For Mac Laptop
If you’re already used to apps like Dropbox, Google Drive, or OneDrive, you can continue using those systems to work on your documents in Bitrix24. You can sync your documents which will be indexed and given default access rights without you lifting a finger. This syncing even allows you to see if you have a newer version in the external file storage account and make sure you’re up-to-date in both systems.
Another useful way of integrating your tools is to upload a version of your documents. When looking through your revision history, click the “upload version” button and upload your Microsoft Word or Google Doc file.
Document management across all devices
Get full flexibility with a mobile app to accompany your desktop document management software. When you’re on the go, you need to have quick access to write, modify, update, and review your documents. Bitrix24 comes with a fully functioning app for both iOS and Android that gives you and your team a vast amount of working options.
Just like on the app, Bitrix24 offers free document management software for Windows and for Mac. So when you’re searching for the best tool for you, stick to Bitrix24 and save yourself the stress of a more limited free document management system.
Why not give it a go?
When you’ve got free document management software at the click of a button, there’s no reason not to get started right away. You can immediately start using your new tool regardless of the devices you use and we’re sure your entire team will love it too — after all, more than 9,000,000 companies have already made the switch to Bitrix24 for their business functions.
So head over to the Bitrix24 registration page and get started right now. Whether it’s just to manage your documents, or you want to start using the entire suite of apps, it couldn’t be easier. For a little extra, you can consult the Bitrix24 user manual and get tips and tricks to streamline your processes.
Step 5: Drag Some File to View
After that, go ahead and drag a certain file from your Mac that you would wish to see its detail. As you can see, the file name will be located on the left side of your screen and the detail information of the file will be shown on the right side of your screen. This includes the path of the file, the size, and the time that you have created it and as well as the last time modification had taken place.
NOTE: You can just go ahead and continue on dragging and dropping files for you to be able to view the details of the rest of the files that you have. This way, it will be easier for you to view them rather than going back to the original page.
Option #2: Crush File
As what we have mentioned earlier, it also comes with the “Crush File” tool. For you to be able to get rid of the files that you want, let us continue with the guide.
Step 6: Select the Crush File Option
If you want to try this feature, all you have to do is to click on the arrow icon for you to be able to go back on the homepage of the FileManager module. From there, go ahead and choose “Crush File”.
Step 7: Drag the File You Want to Crush
After that, go ahead and drag and drop the file that you would want to remove from your Mac. Here, you will be needing to drag the file to the screen.
NOTE: Make sure that the file that you are going to put in this section is the one that you no longer need. This is because once that you have crashed the file, you will not be able to recover it anymore.
Step 8: Shred the File You No Longer Need
After choosing the file that you want to delete, go ahead and confirm the action and then click on the “Crush” button located at the right side of your screen. And then once that the process is complete, you will be able to see a message that says “Shred Success”.
People Also ReadHow to Completely Uninstall Apps on Mac?How to Speed Up Your Mac?
#2. Top Best File Manager for Mac - Commander One
After that the Finder’s very smooth interface, the Commander One may seem a bit cluttered on first look. This is because of the dual-pane view and all the active toolbars and button that this application has. That is why what you need to do is to turn off all the elements that you actually do not need. You can do this by click on the “View” menu for you to have a better visual experience.
If you are going to look for the File menu, then you will be able to notice that the Command One actually supports and the basic functionality that the Finder. You will be able to preview any files, have them duplicated, getting them moved, making shortcuts and a lot more. And once that you hold down on the “Option” key, then you will be able to view some more functions. Same thing that you do with the Finder application on your Mac.
And if in case that you forget your basic functions, then you do not have to worry. All you have to do is to is have a quick glance at the bottom of the window and you will be able to find them there. You can also have a custom hotkey from the application’s preferences. And because of its added functions, it actually makes your work a lot easier.
#3. Top Best File Manager for Mac - Path Finder
The PathFinder comes with a lot of options. Now, you are one of those people who are actually a casual user, then you might end up on uninstalling the application instead of trying all its functionalities. So why don’t you sit back and relax and try out the application’s feature?
If you are going to look at the sidebar of the application, it is a little bit the same with the Finder application that you have on your Mac. The difference is that it actually has a handy search preset such as “Today”, “Yesterday”, “All PDF Documents” “All Movies”, and “All Images”. You will also have multiple sidebars and that you can easily switch them by simply using the gear icon located at the bottom left of your sidebar.
Another feature that you will see on its sidebar is the drop stack. This feature actually makes your bulk operations a lot easier. All you have to do is to click on the bullseye icon of your sidebar for you to be able to see this feature. And then after that, go ahead and drag and drop the files from different locations in the drop stack and then you can have those files moved, copied or compress all at the same time.
Another feature of the Path Finder is that you have the ability to launch on the Home folder and as well as the subfolder and its content from the Bookmarks bar. You can also drag and drop some files to this part so that you can make a bookmark to them.
You can also set up the panels that you want on the bottom shelf or on the right shelf to display them and have quick access to your choice.
#4. Top Best File Manager for Mac - ForkLift
The ForkLift file manager application is one of the most popular, just like the FTP. However, it is just a simple file manager with robust FTP support in it. This application also looks and does the same thing as your Finder application on your Mac but it has some extra features that come with it. An example of which is that you have the option to edit any text file from the preview column view. It also allows you to make a presets for your batch remaining files which really comes in handy.
In using the ForkLift, you will also be able to toggle the file visibility, track your queued file operations, compare your files, and a lot more which are all located at the toolbar of the application. It also comes with a built-in mechanism for you to be able to remove any last traces of any of your application that you have uninstalled from your Mac.
Its app delete also comes in place if you are going to press on the keys Command > Move to Trash. You can also do this by pressing the combination Cmd + Delete. An in using ForkLift application, you will also be able to browse on both your local and as well as your remote archives as a regular folder. However, for you to be able to do this, you must first enable the “Treat archives as folder” option from the application’s settings.
And if you are going to look for the ForkLift Mini icon from the main menu, and you will be able to mount your favorite remote server as your local drives for you to be able to access it easily.
And using the ForkLift application will also let you sync your folders, bookmarks location, be able to save your custom layouts, commit any changes to Git, and have your very own rules when it comes to transfers and a lot more. Basically, if you are looking for a certain clone of Finder, then this file manager is for you. However, the ForkLift comes with some extra more features that the Finder does not have.
As you can see, there are a lot of file managers that you can use as an alternative to your Finder on your Mac. All you have to do is to choose which one will actually best fit your needs. But as a great recommendation, you can go ahead and choose the FoneDog PowerMyMac instead because it is safer and simpler to use.
Free Document Management Software
If you’re on the hunt for a free document management system for your team, look no further. Bitrix24’s simple and easy-to-use tool allows you to collaborate on documents and store them neatly and logically.
With unlimited free users and free cloud storage, you can run a test in your department right away and scale up to your entire company with no extra investment. And it’s not just an electronic document management system. Bitrix24 is an all-in-one business platform that gives you all kinds of new integrated tools spanning communication, HR, project management, and a CRM.
Multiple drives for multiple uses
Bitrix24's free document management software lets you organize all the teams in your company in a clear, logical way. You can segment your documents into separate Bitrix24 Drives to keep things clear, ordered, and easy to use.
Launch one drive for your personal work, another for your team, and one more for the entire company. With multiple drives available, you can keep sensitive documents on a need-to-know basis while not overloading people with documents they don't need.
Free Document Management Software For Mac Download
Collaborate on documents in real time
To save time and maintain accuracy, collaboration is a must have for any free document management software. Whether it’s for remote teams building a project together, a manager needing to approve a draft, or a last-minute dash that needs multiple brains at once, collaboration is key.
When you’re working on a document with others, you can see where your colleagues are as their name appears on the line they’re working on. Then you’ll see their words appearing in real time, just as they’ll see yours.
Control access rights on all documents
Multiple drives are one way of making sure only specific people can access your documents. But what happens if you want to give someone access to a drive, but keep certain documents within that drive off limits?
Set up access rights for those documents that have to be on a need-to-know basis. Perhaps you don’t want clients to see your inner workings, or maybe you want to make a company announcement that isn’t quite ready to go public. You can even use access rights to make a document read only and stop accidental changes from being made.
Forget multiple versions — go for revision history
Don’t save endless versions of the same document and risk losing information (and your mind) as you sift through them all looking for the most current file.
With Bitrix24’s free document management system, you can clean up your drive by having one document that you build on, safe in the knowledge that if you need to see a past version, you can click on the revision history and get there in no time. You’ll be able to see details like the users who modified the file, the date changes were made, and the file size & name. If you need to get a past version back, just click restore previous version and there you have it.
Communicate like a pro
It’s great to collaborate on your docs, but you need to discuss your ideas efficiently first. Bitrix24 enhances your free document management software with an array of internal communication tools.
Add communication into your workflow with a pre-project video meeting and a follow-up email. This is where you outline all your major targets and tasks. Then, when you and your team are working, you can talk to each other with quick-fire instant messaging. By setting standards with how you communicate, you can cut out misunderstandings and ensure your work goes smoothly.
Automate document creation workflows
With Bitrix24’s project management tools, you can set up workflows that save you a lot of the smaller repetitive tasks. When you’ve created your automations, when one task is completed, a notification is sent to the next task and employee in the workflow. You can even delay notifications to allow for a quick review of each task.
Fully integrated with your free document management software, our project management system keeps your files within one easily accessible system. That means that everybody involved in your workflow will have immediate access to the correct document alongside their task instructions.
Integrate documents with other apps
Free Document Management Software For Mac Laptop
If you’re already used to apps like Dropbox, Google Drive, or OneDrive, you can continue using those systems to work on your documents in Bitrix24. You can sync your documents which will be indexed and given default access rights without you lifting a finger. This syncing even allows you to see if you have a newer version in the external file storage account and make sure you’re up-to-date in both systems.
Another useful way of integrating your tools is to upload a version of your documents. When looking through your revision history, click the “upload version” button and upload your Microsoft Word or Google Doc file.
Document management across all devices
Get full flexibility with a mobile app to accompany your desktop document management software. When you’re on the go, you need to have quick access to write, modify, update, and review your documents. Bitrix24 comes with a fully functioning app for both iOS and Android that gives you and your team a vast amount of working options.
Just like on the app, Bitrix24 offers free document management software for Windows and for Mac. So when you’re searching for the best tool for you, stick to Bitrix24 and save yourself the stress of a more limited free document management system.
Why not give it a go?
When you’ve got free document management software at the click of a button, there’s no reason not to get started right away. You can immediately start using your new tool regardless of the devices you use and we’re sure your entire team will love it too — after all, more than 9,000,000 companies have already made the switch to Bitrix24 for their business functions.
So head over to the Bitrix24 registration page and get started right now. Whether it’s just to manage your documents, or you want to start using the entire suite of apps, it couldn’t be easier. For a little extra, you can consult the Bitrix24 user manual and get tips and tricks to streamline your processes.
