Scheduling App For Mac

For Windows & Mac. Our appointment management software is available for Windows and macOS systems. Easy to install. We've developed a beautiful, user-friendly mobile business app. Manage your team's schedule, add new appointments and customers, and even manage the online status of your services - all from the palm of your hand. Manage multiple locations and employees, only show your clients the calendar you want them to see, and harness all the flexibility to make scheduling work for you. Organize your schedule. Auto-adjust for time zones, let clients easily cancel & reschedule themselves. Aug 14, 2020 Acuity Scheduling is the appointment scheduling app to choose when you need to customize your booking process to a fine degree. When you design your booking page, you can allow your clients to choose recurring appointments, if it's applicable, complete an intake form, and pay in advance for services. Any.do's planner for Mac helps you get the most out of your day. Plan ahead with ease by dragging and dropping tasks from your to-do list into your schedule, within a simple visual dashboard. This is super easy to use and really handy! (if on mac, go to the mac app.

Keeping a calendar can change your life. A calendar will keep you from missing meetings and appointments, as well as make your life a lot less hectic. Plus, having all of your appointments on your calendar frees up your brain to work on more important tasks.

In our experience, digital calendars are far easier to manage than paper ones. Still, there are lots of calendar apps out there. Which one should you choose? In this article, we'll help you decide.

Below, we've put together a list of the best calendar apps out there. Whether you're looking for an app that gives you lots of control, or you just want a simple calendar that stays out of your way, there's an app for you on this list.

Google Calendar

Overview: A dependable calendar app that integrates with most productivity apps.

Google Calendar is an excellent cross-platform calendar app. It's the default calendar on Android phones, and it also works well on iPhones. It's simple to create new events whether you're on your phone or computer, and everything always stays synced no matter what time zone you're in.

Plus, Google Calendar integrates with just about any other productivity app you can think of, so it will readily fit into your existing productivity system.

If you also use Gmail, then it gets even better, as Google Calendar can automatically create events based on emails you receive. This is a lifesaver when booking things like flights or concert tickets.

Price: Free

Platforms: Android, iOS, Web

Apple Calendar

Overview: A basic calendar app for Apple enthusiasts.

If you're all in on Apple products, then Apple Calendar is an excellent choice. It keeps all of your events synced across your iPhone, iPad, Apple Watch, Mac, and whatever shiny device Apple will dream up next.

As far as calendar functionality, Apple Calendar offers all the features you'd expect, including a strong integration with Siri that allows you to add events with just a few words.

Price: Free

Platforms: iOS, Mac, Web

Client Scheduling App For Mac

Outlook Calendar

Overview: A decent calendar app that's likely the default at your office or school.

Love it or hate it, you're probably familiar with Outlook Calendar. It's more or less ubiquitous in large companies and institutions such as universities. In fact, this is the app's main advantage: lots of people already have it and use it.

The app itself is certainly solid. You can create events and reminders, send meeting requests, and view multiple calendars at once.

There aren't any additional 'fancy' or otherwise noteworthy features, and that's fine. If you just want a basic calendar for keeping track of your meetings and work events, Outlook Calendar is perfect for the job.

Price: $69.99/year as part of Office 365 Personal, though your employer or school probably provides free access.

Platforms: Android, iOS, Mac, Windows, Web

Woven

Overview: Flexible templates and built-in scheduling tools help you save time.

Moving beyond familiar calendar apps, we have Woven. The app markets itself towards 'busy professionals,' and it has a lot of interesting features that you won't find in basic calendar apps.

To start, Woven offers 'Smart Templates' to help you save time when scheduling common types of events. For instance, if you regularly have lunch meetings at the same restaurant, you can create a template that includes the restaurant location.

Speaking of meetings, Woven also includes a built-in meeting scheduling tool. This can help eliminate the back and forth emails normally required to schedule a meeting. They even offer an integration with Zoom, allowing you to easily schedule and manage your Zoom meetings from within Woven. And they recently launched an iPad app as well.

Really, the only thing Woven lacks is an Android app, though the company reports that this is in development.

Price: Free

Platforms: iOS, Mac, Windows, Web

Meetingbird

Overview: Schedule meetings without endless email exchanges.

Whether you're a student or professional, scheduling meetings is the worst. You can spend weeks sending emails back and forth trying to find a time that works for both of you, to the point that you forget why you wanted to meet in the first place.

Meetingbird aims to solve this problem. The app syncs with Outlook Calendar and Google Calendar so that your availability for meetings is always up to date.

When you want to schedule a meeting, all you have to do is send a link with a list of times you're available. The recipient then picks the time that works best for them, and the meeting they schedule is automatically synced to both of your calendars.

We also like that Meetingbird integrates with Zoom, our video call tool of choice, as well as Zapier, Slack, Trello, and more.

Price: Free

Platforms: Web

Fantastical 2

Overview: A multilingual Mac/iOS calendar app with one of the best Apple Watch apps we've seen.

Agenda App For Mac

If you're an Apple user looking for an alternative to the default calendar apps on Mac/iOS, you should check out Fantastical 2.

The main strength of Fantastical 2 is its deep integration with the Apple ecosystem. Whether you're on your Mac, iPhone, iPad, or Apple Watch, Fantastical 2 offers a beautiful, simple calendar that always stays synced.

The app has especially strong natural language processing, letting you quickly create events whether you're at your desk or on the go. You can even do some more sophisticated things such as setting geofenced reminders (allowing you to get reminders only when you're in a particular location).

Finally, Fantastical 2 also integrates with iCloud, Google Calendar, Outlook Calendar, and a variety of other apps. And the app is fully localized for English, French, German, Italian, Spanish, and Japanese, making it great for multilingual users or workplaces.

Price:

• Mac: $49.99 (after a 21-day free trial)
• iPhone/Apple Watch: $4.99
• iPad: $9.99

Platforms: iOS, Mac

My Study Life

Overview: A calendar app built for the unique scheduling needs of students.

While most calendar apps target busy professionals, My Study Life is different. It's a calendar app built specifically for students, and it has some features you won't see in other calendar apps.

To start, My Study Life includes smart scheduling features to help you keep up with your classes and extracurricular activities. If your class schedule varies with the week, My Study Life can account for that, ensuring you don't forget a class. There's even a special section for scheduling your exams.

Plus, My Study Life syncs your schedule across devices and works offline. This means you'll always be able to keep track of your classes and assignments no matter your location or internet access.

Price: Free

Platforms: Android, iOS, Web

Timepage

Overview: A beautiful calendar app with handy weather and travel information.

If you love the design of Moleskine notebooks and planners, then Timepage is the calendar app you've been waiting for. This iOS-only app is truly beautiful, featuring an elegant, uncluttered interface that you'd expect from Moleskine.

Beneath the aesthetics, however, Timepage is a powerful calendar app. It includes natural language processing to let you easily type in events, as well as a 'heat-map' view that shows how busy your month is at a glance.

Best of all, Timepage integrates with a variety of other apps to show you weather alerts and travel times to events. This way, you'll not only remember that you have to be somewhere, but you'll also get there on time.

Price: $1.99/month or $11.99/year (after a 7-day free trial)

Platforms: iOS

Business Calendar 2

Overview: The best calendar app for customizing your calendar's appearance.

I'll admit, 'Business Calendar 2' sounds like something straight out of Office Space (if they had calendar apps back then, that is). But while the name might be a bit weird, the app is anything but.

Business Calendar 2 is great if you want a lot of control over the way your calendar looks. In addition to the standard day, week, month, and year views, you can adjust the calendar view to show anywhere from 1 to 14 days. And you can quickly swipe between these views so you can always find what you're looking for.

What really makes Business Calendar 2 shine, however, are its event scheduling features. You can easily drag events around on the calendar and quickly enter event details without excessive swiping.

Plus, the app's natural language processing lets you enter events just by talking into your phone. The app will even learn your preferences over time, automatically suggesting common locations or attendees.

Price: Free (with ads). Upgrade to the Pro version for $6.99 to remove ads and get additional features such as file attachments and event templates.

Platforms: Android

Calendar Apps Help Keep Your Life Organized

I hope this guide has helped you find the best calendar app for your needs. Whether you stick with a popular calendar app such as Google Calendar or go with a less conventional pick such as Timepage, keeping a calendar is just one part of being productive.

To learn how to build a full productivity system, check out our free course:

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Image Credits: Outlook Calendar, Woven, Timepage, paper calendar

Success relies on organization, and a calendar is one way that helps many people stay on track, meet deadlines, and organize their events. Apple's built-in calendar app, iCal, is a go-to for scheduling - you can invite other attendees to events, link to maps, set notifications, and add events using natural language (if you type, 'meeting with Joe at 2 pm Friday' and iCal will auto-create the calendarized entry).
However, greater functionality is required for scheduling many projects and events. Perhaps you need to access calendar information on multiple devices that aren't all Apple products. Maybe you want to keep an editable to-do list inside your calendar app. There's also the possibility that you just want an alternative to what comes standard on a Mac. Below you'll find a roundup of the top calendar apps for Mac, as well as iCal add-ons so you can manage your schedule your way.

Top 5 Calendar Apps for Mac That Will Keep You Organized

Looking for a Mac calendar app that goes beyond the features offered by iCal? These five apps, that work with Mac OS X or later, have all the essential calendar features plus added functionality including the ability to add tasks, to-do lists, weather updates, and customization options that will give you just the experience you want.
1. Fantastical 2

This full-featured app will help you keep track of all the things you need to accomplish in a day. You can easily import calendars from Google, Microsoft Exchange, Yahoo, and other CalDAV accounts to make Fantastical 2 your one-stop view for all events in your life. Once calendars are loaded, you can create sets of calendars to see the information you want, and add reminders using natural language. You can even program calendar sets to appear by location, so that when you're home, you only see the calendars related to your personal life.
Other helpful features of Fantastical 2 include the widget and Mini Window. The widget supports extensions so you can add other important daily information, like weather, to your daily calendar. The Mini Window lives in your menu bar and is easily editable for quick updates - a helpful tool for those viewing their calendar on desktop.

The latest version of Fantastical 2.2 is available for $49.99. You may also purchase the Fantastical 2 calendar app for iPad, iPhone, and Apple Watch separately, and your calendars will sync across devices.
Features:

• Works with iCloud, Exchange, and Google
• Multiple calendar views, with light or dark themes
• Add events and reminders using natural language
• Included widget shows everything happening in a day
• Ability to add other extensions to the widget such as weather
• Links to Google Hangouts
• Maps displayed for locations
• Add event notes and URLs
• Search for events
• Available in English, French, Italian, Spanish, and Japanese

2. BusyCal2

BusyCal2 looks a lot like iCal, but is more powerful. Like the other calendar software for Mac in this roundup, BusyCal2 syncs with Google, iCloud, iOS, and other CalDAV accounts. It includes all the typical calendar views (day, week, month, and year), and also adds a List view. You can decide the number of weeks you want to show in a month view, or number of days in a week view. BusyCal2 includes several other calendar capabilities, such as adding weather and moon phases, to-dos (with or without a date), and sticky notes.
BusyCal2 is also highly customizable. You can change colors and fonts for specific calendars and types of to-dos and even add Emojis to specific days. Additionally, you can create calendar groups and turn groups on or off to show or hide calendar activity. If you don't want to keep the app open on your screen, there's a menu bar app so you can see your day at a glance. The app costs $49.99, but you can try it free for 30 days.
Features:

• Syncs with iCloud, Google, Yahoo, and other CalDAV services
• See events and to-dos in the calendar view
• Create calendar groups
• Change number of weeks shown in a month or days in a week
• Change fonts and colors and add Emojis
• Create Sticky Notes
• Add to-dos with or without a date
• Menu bar app option

3. Microsoft Outlook

The calendar feature is an element of the email app in Microsoft Outlook and is geared toward business users. Many of the features in the app are designed to help you schedule meetings based on the availability of other team members. With this app you can view group schedules and side-by-side calendars, send out meeting invites, and create all-day events. The calendar overlay feature allows you to view your personal schedule and work appointments in one view. The app is part of Microsoft Outlook for Mac and costs $109.99.
Features:

• View availability of other team members
• Organize meetings
• Send calendars through email
• Publish calendars to Microsoft Office.com
• Link to calendars on Microsoft SharePoint sites
• Change calendar settings and colors

4. SmartDay

This calendar app doubles as a task manager. You can change due dates by dragging and dropping tasks onto specific days; uncompleted tasks will automatically be moved to the next day. The auto-schedule feature allows you to place tasks into a timeline so you can easily view deadlines and identify how many tasks you can complete in a day or week. Use SmartDay as an organizational tool by attaching notes and documents to events, and even include checklists within your notes. For example, you can add a grocery list to a scheduled shopping event.
The calendar app runs on a Mac, but iOS and other device versions are available, as well as a web-based option. Try the SmartDay Mac OS X app for $29.99, iPhone and iPad app for $9.99 each, or the web version for free.
Features:

• Synchronize events and tasks with iCal
• Search events
• Drag and drop events
• Create tasks and to-dos
• Apply tags
• Add detailed notes to any item
• Create checklists on any Note
• Automatically schedule tasks
• Connects with Google Calendars

5. Rainlendar

• Customize the view with skins
• Subscribe to online calendars
• Keep events and tasks in separate lists
• Integrates with Outlook or Google

Use iCal the Way You Want with Calendar Software for Mac

Enhance the familiar iCal functions with software add-ons that allow you to display appointments on the desktop, customize the look of the calendar, incorporate weather updates, and provide a way to enter events quickly. We've rounded up calendar add-ons for iCal that will change the way you view appointments.
Blotter

• See iCal appointments on your desktop
• Add new events or reminders
• View the next seven days (regardless of the day of the week)
• Customize display

Calendar 2

• Customize the look with one of 20 themes
• View weather details
• See upcoming iCal appointments at a glance
• View Facebook events and birthdays

QuickCal

Use QuickCal to quickly add events to your iCal. The app uses natural language and auto-complete for fast input, and will send alerts for schedule conflicts. Along with iCal, the app can integrate with Google Calendar and BusyCal. You can try the app free for 14 days or purchase it for $2.99.
Features:

• Quickly enter appointments and reminders
• Uses natural language and auto-complete
• Detects appointment conflicts

TimeWorks

TimeWorks displays all of your iCal appointments simultaneously on your desktop in an easy-to-read visual. iCal events appear on your desktop in chronological order (moving left to right), and a vertical yellow line on the screen tracks progress as events pass. You can choose to display events from a single day or a longer period. TimeWorks' Exposé setting brings all the events displayed on the desktop in front of all currently open windows. Instead of having to minimize windows to see what's happening next, hit F9 and you'll see them immediately. It's a helpful feature for those who often have multiple windows open while they work. TimeWorks is available for $9.99.
Features:

• View upcoming events in chronological order on your desktop
• Use the Exposé feature to bring all events to the front of your screen

DateLine

DateLine copies your calendar events and tasks from iCal to your desktop, and offers additional customization features such as color, font, size, themes, and transparency. You can view up to 69 days at once in a calendar dateline. The DateLine app costs $4.99.
Features:

• Customizable by color, font, size, and transparency
• Lock the DateLine placement on the desktop
• View events and tasks on your desktop

Want a Calendar for Mac that Does So Much More?

Smartsheet, a spreadsheet-inspired work management tool, features a powerful calendar designed to help you track tasks, reminders, and events. You can overlay key dates from Smartsheet on iCal or Google Calendar, and also import Google Calendar events straight to Smartsheet.

Easily switch between calendar views (like week or month) and keep your calendar organized by customizing events with colors and fonts. Add, edit, or delete events directly within the calendar, or switch to grid or Gantt views to see additional event details. Share your Smartsheet calendar with anyone to edit or simply view the calendar. And, with Smartsheet's mobile app for Android and iOS, you can access your calendar from anywhere, on any device.

See how easy it can be to manage your events and schedules with a calendar in Smartsheet. Try Smartsheet for free for 30 days.

If you found this post helpful, visit our Resources page to learn more about managing your work on a Mac.